How to Avoid the Zoom Waiting Room: It’s Very Simple – OIT.How to lock a Zoom meeting to keep out unwanted guests | TechRepublic
We recommend signing in to Zoom when you sign in to email, Blackboard, and other services. Signing in to Zoom prior to starting, joining or clicking a link to a meeting means:. Meeting Participants with a Boise State Zoom account all students, faculty, instructors and staff :.
On April 17, we added a link to Zoom from the services menu on the employee and student landing pages in myBoiseState.
If you customized your service menu, you will have to manually add Zoom to your services menu. Students should sign in to Zoom before joining a Zoom meeting via Blackboard. This automatically adds your T. We also recommend assigning a co-host as soon as your Zoom meeting class begins. This allows faculty and instructors to focus on teaching and learning and the co-host can moderate technical aspects of the Zoom meeting.
The Alternative Host must be signed in to Zoom with their Boise State email address prior to the meeting to be able to start a meeting on your behalf. The waiting room feature is an important security addition to minimize the potential of uninvited participants disrupting your Zoom meetings and classes. The next two drop-downs let you set how many minutes late or early for short meetings less than an hour and long meetings an hour or more.
Meeting invites less than 30 minutes will be shortened to 25 minutes, and people will thank you — maybe not out loud, but they will in their heads. If you have the Outlook app on a Windows computer , the steps to shorten the default meeting time by five minutes are a little different. Here’s how:. A drop-down menu will appear next to this option, and this menu lets you choose to start meetings late or end meetings early. Two other menus will appear below.
These drop-downs let you set how many minutes late or early for short meetings less than an hour and long meetings an hour or more. In the drop-down menu next to the Shorten duration for all meetings , select End early. Your half-hour meetings are set to end five minutes early now so people can get up and stretch before they dive into another meeting. Unfortunately, you can’t set meetings to start late or end early in Outlook’s app for Mac, iOS or Android, but whatever changes you make in Outlook on a web browser or in the Windows app will be reflected in the other apps.
You can shorten the default meeting lengths in Google Calendar in a web browser also, but if you are sending out a meeting invite from a company email address, you need to be a company administrator.
Otherwise, here’s how to shorten the default meeting length:. Open Google in a web browser and sign into your account by clicking the button in the top right of the page. Once signed in, click the Dot grid icon in the top right corner next to your profile icon and click Calendar. Click the Gear icon in the top right corner and click Settings.
Click the box marked Speedy meetings. This will shorten all meetings that are 30 minutes long by five minutes, and it shortens meetings longer than 30 minutes by 10 minutes. Google will automatically save your settings. You can’t shorten meeting lengths from the Google Calendar mobile app, but any meetings you set up in Google Calendar from a browser will show the correct length of time in the mobile app.
If you need a video chat app to hold your virtual meetings on, check out Zoom , Google Hangouts and Microsoft Teams. And here’s a guide to make sure you look and sound your best in virtual meetings. Zachary McAuliffe. End virtual meetings a few minutes early to give people a chance to breathe.
The host can definitely start the meeting early, and can continue past the scheduled end time up to a full 24 hours. Zoom will end the meeting after 24 hours has passed. If you are hosting a long meeting and others want to stay on after you leave, you can transfer the Host role by hovering over the name in the participants list that you want to pass to. Apr 21, · A co-host can be assigned during the Zoom meeting from the “Manage Participants” tab. When scheduling a Zoom meeting in the Zoom portal, you can add a student, instructor, or staff member as an “Alternative Host” to allow them to start the Zoom meeting for you (in case you’re running late, for example). Dec 15, · Last Updated: December 15, If you attempt to join a meeting before the host starts the meeting and Allow participant to join anytime is not enabled, you may receive a message to wait for the host to start the meeting/webinar or a message that lists the date and time of the meeting/webinar. This indicates that you have successfully connected to Zoom, but the .
Is there something that you need to do now that the meeting is done?